These Terms and Conditions ("Terms") constitute a legally binding agreement between you ("you," "User," "Attendee," "Exhibitor," or "Vendor") and CHILL ACT EXPO LLC ("CHILL ACT EXPO," "we," "us," or "our") governing your access to and participation in CHILL ACT EXPO events, programs, screenings, and related digital services including our website located at chillactexpo.com (the "Platform").
By registering as a family attendee, booking a developmental screening, applying as an exhibitor or vendor, purchasing a booth, or otherwise using any service provided by CHILL ACT EXPO, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you are registering on behalf of a minor child, you represent that you are the parent or legal guardian of that child and consent to these Terms on their behalf.
3.1 Eligibility. CHILL ACT EXPO events are open to families, caregivers, and individuals of all ages. Attendance by minors must be accompanied and supervised by a parent or legal guardian at all times.
3.2 Free Admission. Family admission to CHILL ACT EXPO events is provided free of charge. CHILL ACT EXPO reserves the right to implement capacity limits for any event to ensure safety and compliance with venue requirements.
3.3 Registration. Registration in advance is strongly encouraged and may be required for certain events or activities. Registrations are non-transferable unless otherwise stated.
3.4 Cancellation by Attendee. Attendees may cancel or modify their registration at any time prior to the event without penalty. No-shows do not affect future registration eligibility.
3.5 Venue Rules. Attendees agree to comply with the rules and regulations of the event venue. CHILL ACT EXPO reserves the right to refuse entry or remove any attendee whose behavior is disruptive, unsafe, or violates these Terms.
3.6 Health & Safety. Attendees agree to comply with any health and safety guidelines in effect at the time of the event, including any public health requirements mandated by local, state, or federal authorities.
4.1 Nature of Screenings. Screenings offered at CHILL ACT EXPO events are informational and educational in nature and are provided free of charge. All screening providers are licensed professionals vetted and approved by CHILL ACT EXPO.
4.2 Consent. By booking a screening appointment, you voluntarily consent to your child or yourself participating in the screening process. You may withdraw consent at any time before or during the screening without consequence.
4.3 Confidentiality. Screening results will be shared only with the registered parent or legal guardian. CHILL ACT EXPO does not disclose screening data to third parties, insurers, government agencies, or other organizations without your explicit written consent, except as required by applicable law.
4.4 Referrals. Where screening results suggest a need for further evaluation, CHILL ACT EXPO or its screening providers may offer referrals to external professionals. Such referrals do not constitute an endorsement, and CHILL ACT EXPO is not responsible for the services provided by referred professionals.
4.5 Slot Availability. Screening time slots are available on a first-come, first-served basis and are subject to capacity. CHILL ACT EXPO does not guarantee availability of screening appointments at any specific event.
5.1 Informational Use Only. The CHILL ACT Pathfinder and any AI-powered features on the Platform are designed to provide general guidance, resource matching, and informational support. They do not provide medical, therapeutic, legal, or financial advice.
5.2 No Professional Relationship. Use of any AI-powered tool on the Platform does not create a professional relationship of any kind between you and CHILL ACT EXPO or any third-party provider.
5.3 Accuracy. While we strive to provide accurate and up-to-date information, CHILL ACT EXPO makes no representations or warranties regarding the completeness, accuracy, or suitability of AI-generated content for any particular purpose.
6.1 Application & Approval. Booth applications are subject to review and approval by CHILL ACT EXPO. Submission of an application does not guarantee a booth reservation. CHILL ACT EXPO reserves the right to reject any application at its sole discretion.
6.2 Booth Assignment. Specific booth locations are assigned by CHILL ACT EXPO based on zone, package tier, and availability. CHILL ACT EXPO reserves the right to make reasonable adjustments to booth assignments where necessary.
6.3 Exhibitor Conduct. Exhibitors must:
6.4 Prohibited Conduct. Exhibitors may not:
6.5 Removal. CHILL ACT EXPO reserves the right to remove any exhibitor or their representatives from an event immediately and without refund if they violate these Terms, engage in disruptive behavior, or pose a risk to the safety or well-being of attendees.
6.6 Setup & Teardown. Exhibitors are responsible for their own setup, display materials, furnishings (unless included in package), and teardown within the times designated by the event schedule. CHILL ACT EXPO is not responsible for any exhibitor property left at the venue.
7.1 Fees. Booth fees are determined by participation category, booth size, and event location. All fees are displayed on the Platform and are subject to change without notice until a reservation is confirmed.
7.2 Payment Processing. All payments are processed securely through Stripe. CHILL ACT EXPO does not store, access, or retain credit card or bank account details. By submitting payment, you agree to Stripe's Terms of Service.
7.3 Confirmation. A booth reservation is confirmed only upon receipt of full payment. CHILL ACT EXPO is under no obligation to hold a booth pending payment.
7.4 Refund Policy.
7.5 Multi-City Discount. Where a multi-city discount is applied at the time of purchase, refunds on individual events within the multi-city booking will be calculated on the full (non-discounted) per-event rate.
7.6 Cancellation by CHILL ACT EXPO. In the event CHILL ACT EXPO cancels an event for any reason, exhibitors will receive a full refund of all fees paid for that event, or at their election, a credit of equal value toward a future event. This constitutes CHILL ACT EXPO's sole obligation in the event of cancellation.
8.1 Data Collection. CHILL ACT EXPO collects personal information from Users during registration, screening booking, and exhibitor application processes. This may include name, email address, phone number, city/state, and information about children where applicable.
8.2 Purpose of Use. Personal data is used solely for:
8.3 No Sale of Data. CHILL ACT EXPO will never sell, rent, or trade your personal data to advertisers, data brokers, or third parties for commercial purposes.
8.4 Third-Party Processors. We use trusted third-party service providers (including Supabase for data storage and Stripe for payments) who process data on our behalf in accordance with applicable privacy laws.
8.5 Children's Privacy. We take the privacy of children seriously. We collect information about children only as provided by a parent or legal guardian during the registration process, and only to the extent necessary to deliver the requested service.
8.6 Your Rights. You have the right to access, correct, or request deletion of your personal data at any time. To exercise these rights, contact us at [email protected].
8.7 Data Retention. We retain personal data for as long as necessary to fulfill the purposes outlined in these Terms, or as required by law. Registration data is typically retained for 24 months following the relevant event.
9.1 Event Photography. CHILL ACT EXPO events are public events. By attending, you acknowledge that photographs, videos, and other media may be captured by CHILL ACT EXPO staff or its authorized media partners. Such media may be used for promotional, marketing, educational, or press purposes without compensation.
9.2 Opt-Out. If you do not wish to be photographed, please inform an event staff member upon arrival. We will make reasonable efforts to accommodate your request; however, we cannot guarantee exclusion from incidental media captured in public spaces.
9.3 CHILL ACT EXPO Intellectual Property. All content on the Platform, including logos, branding, text, graphics, software, and the "CHILL ACT EXPO" and "Pathfinder" names, are the exclusive intellectual property of CHILL ACT EXPO LLC. Unauthorized reproduction, distribution, or use of any CHILL ACT EXPO intellectual property is strictly prohibited.
9.4 Exhibitor Content. Exhibitors grant CHILL ACT EXPO a non-exclusive, royalty-free license to display their business name, logo, and booth description on the Platform and in event materials for the purpose of promoting the event.
CHILL ACT EXPO is committed to creating a safe, inclusive, and welcoming environment for all families, children, vendors, and staff. All participants — including attendees, exhibitors, volunteers, and CHILL ACT EXPO personnel — are expected to uphold the following standards:
CHILL ACT EXPO staff have the authority to warn, remove, or permanently ban any individual who violates this Code of Conduct. In cases involving harm to children or illegal conduct, CHILL ACT EXPO will cooperate fully with law enforcement authorities.
11.1 Platform. The Platform and all content are provided "as is" and "as available" without warranties of any kind, express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, or non-infringement.
11.2 Event Participation. Attendance at and participation in CHILL ACT EXPO events is entirely voluntary and at your own risk. CHILL ACT EXPO, its officers, employees, agents, volunteers, and affiliated organizations are not liable for any personal injury, property damage, loss, or theft that occurs at or in connection with any event.
11.3 Third-Party Exhibitors. CHILL ACT EXPO does not endorse, warrant, or accept responsibility for the products, services, advice, representations, or conduct of any exhibitor or vendor. Any transaction between an attendee and an exhibitor is solely between those parties.
11.4 Screening Outcomes. CHILL ACT EXPO is not liable for any outcome, decision, or action taken based on the results of any screening or Pathfinder interaction conducted at or in connection with its events.
You agree to defend, indemnify, and hold harmless CHILL ACT EXPO LLC and its officers, directors, employees, agents, contractors, and partners from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to:
13.1 Cancellation by CHILL ACT EXPO. CHILL ACT EXPO reserves the right to cancel, postpone, or modify any event at any time. In the event of a cancellation, CHILL ACT EXPO will provide notice to registered attendees and exhibitors as soon as reasonably practicable.
13.2 Force Majeure. CHILL ACT EXPO shall not be liable for any failure or delay in performance of its obligations arising from circumstances beyond its reasonable control, including but not limited to acts of God, natural disasters, pandemics, government orders, terrorism, labor disputes, venue closures, or infrastructure failures ("Force Majeure Events").
13.3 Postponement. Where an event is postponed due to a Force Majeure Event, registrations and booth reservations will automatically transfer to the rescheduled date unless the registrant or exhibitor requests a cancellation within 14 days of the postponement announcement.
14.1 Governing Law. These Terms are governed by and construed in accordance with the laws of the State of [State], United States, without regard to its conflict of law principles.
14.2 Informal Resolution. Before initiating any formal dispute, you agree to contact CHILL ACT EXPO at [email protected] and attempt to resolve the matter informally. We will use good faith efforts to resolve any dispute within 30 days of receiving written notice.
14.3 Binding Arbitration. If informal resolution fails, all disputes arising out of or relating to these Terms shall be resolved through binding arbitration administered under the rules of the American Arbitration Association (AAA), conducted in English in [City, State]. The arbitrator's decision shall be final and binding.
14.4 Class Action Waiver. To the extent permitted by law, you waive any right to participate in a class action lawsuit or class-wide arbitration against CHILL ACT EXPO.
14.5 Exceptions. Either party may seek injunctive or other equitable relief in any court of competent jurisdiction to prevent actual or threatened infringement of intellectual property rights or to prevent irreparable harm.
CHILL ACT EXPO reserves the right to modify these Terms at any time. When we make material changes, we will update the "Effective" date at the top of this page and, where appropriate, provide notice via email or on the Platform. Your continued use of the Platform or participation in any CHILL ACT EXPO event after the effective date of any update constitutes your acceptance of the revised Terms.
We encourage you to review these Terms periodically. If you disagree with any changes, your sole remedy is to discontinue use of the Platform and not attend or exhibit at future events.
For questions, concerns, or requests relating to these Terms, privacy, or your data, please contact us:
We aim to respond to all inquiries within 2 business days.